Overseeing statutory inspections across multiple sites introduces risk if systems lack consistency. Equipment relocates, teams change, and documentation becomes fragmented. A structured approach helps you maintain compliance with LOLER, PUWER, PSSR and COSHH across every location.

Create a Central Equipment Register

A live, central asset register gives you visibility and control. Include:

• Equipment type and description
• Unique identifier or serial number
• Site location and department
• Applicable regulations
• Inspection frequency and due date
• Responsible site contact
• Link to latest inspection report

Update the register whenever equipment moves, is replaced, or enters service.

Standardise Compliance Processes Across Sites

Different sites often develop their own habits. Standardisation reduces missed inspections and inconsistent record keeping.

You should:

• Use one process for booking statutory inspections
• Store reports in a shared, structured system
• Apply consistent naming conventions
• Set a clear defect escalation process

Plan Inspections Proactively

Reactive booking increases the risk of expired examinations. Instead:

• Build an annual inspection calendar
• Review due dates monthly at management level
• Coordinate inspections with planned shutdowns
• Group site visits where possible to reduce disruption

Assign Clear Ownership at Each Site

Each site should have a named compliance lead responsible for:

• Coordinating inspection access
• Tracking and closing out remedial actions
• Updating the central register
• Reporting equipment changes

When you treat statutory inspections as an operational priority, you reduce enforcement risk and support business continuity.