The Provision and Use of Work Equipment Regulations 1998 (PUWER) require employers to ensure that all work equipment is safe for use and properly maintained. While many businesses carry out PUWER assessments periodically, the most effective way to stay compliant — and prevent accidents — is to make PUWER part of your everyday routine.

In this article, we explain how to integrate PUWER checks into daily operations so that safety becomes a natural and consistent part of your workplace culture.

Why Ongoing PUWER Checks Are Important

PUWER isn’t just about annual inspections or one-off risk assessments. It requires that equipment:

  • Is suitable for its intended purpose

  • Is used by trained personnel

  • Is inspected and maintained regularly

  • Remains safe throughout its life cycle

By embedding PUWER checks into daily operations, you can quickly identify defects, reinforce safe working practices, and reduce the risk of incidents.

Key Areas to Integrate PUWER Checks

1. Daily Pre-Use Checks

Operators should carry out basic checks before using any equipment. These can be quick and easy but should include:

  • Visual inspections for damage or wear

  • Checking safety guards and emergency stops

  • Ensuring warning labels and markings are visible

  • Testing basic functionality (e.g. brakes, controls, lights)

Pre-use checklists help create accountability and are easy to implement using paper forms, whiteboards, or digital tools.

2. Maintenance Scheduling

Routine maintenance tasks should be scheduled and documented in line with manufacturer guidance and your PUWER assessment. This might include:

  • Lubrication

  • Cleaning filters or vents

  • Tightening bolts or fastenings

  • Replacing worn parts

Use a maintenance calendar or software to track upcoming tasks and reminders.

3. Training and Supervision

Only trained and authorised staff should operate machinery or equipment. Integrate PUWER awareness into:

  • New starter inductions

  • Toolbox talks

  • Refresher training sessions

Supervisors should regularly check that procedures are being followed and intervene when unsafe practices are observed.

4. Recording and Reporting

Encourage a culture of reporting defects and near misses. Make it easy for staff to:

  • Report equipment faults

  • Request maintenance or inspections

  • Access instructions and risk assessments

All PUWER-related activity — including checks, maintenance, and training — should be documented and reviewed regularly.

Tips for Implementation

  • Standardise procedures: Use the same checklists and processes across all sites or teams.

  • Keep it simple: Focus on key checks that matter for safety and usability.

  • Use visual aids: Posters, colour coding, and signage help reinforce good habits.

  • Involve your team: Operators often know the equipment best. Get their input when designing checklists or maintenance routines.

  • Review regularly: Update your PUWER procedures when new equipment is introduced or working conditions change.

Common Mistakes to Avoid

  • Relying solely on annual inspections or external assessors

  • Overcomplicating daily checks so they are skipped or rushed

  • Failing to train new operators on PUWER requirements

  • Not documenting actions or follow-ups

  • Ignoring reports of minor faults that later become serious

Final Thoughts

PUWER compliance doesn’t have to be a burden — it can be part of everyday good practice. By integrating PUWER checks into daily operations, you reduce risk, empower your staff, and build a safer, more efficient workplace.

At SIS Ltd, we support businesses with PUWER assessments, inspection schedules, and practical advice tailored to real-world operations. If you’re ready to embed safety into your day-to-day processes, our team is here to help.